Manufacturing Company (East Java)

The Challenge of Large-Scale Recruitment

With production facilities running 3 shifts, this company needs continuous recruitment to maintain production capacity. Each recruitment batch of 40-60 people took months and drained the HR team's bandwidth.

A compounding problem: high-quality candidates had often already been hired by other companies because the hiring process was too slow. On the other hand, unqualified candidates who made it through to interviews wasted the time of hiring managers on the production floor.

Solution Design

Ventera AI built an AI-based recruitment pipeline with several components:

• CV Parsing & Scoring: AI reads CVs in various formats (PDF, Word, photos) and scores them against the criteria of manufacturing experience, K3 (occupational health and safety) certification, location, and shift availability
• Automated Pre-screening: candidates who pass the minimum score receive an automated WhatsApp message with 5 pre-screening questions. The answers are analyzed by AI
• Ranking & Shortlist: the system produces a ranked list of candidates with transparent scores per criterion for HR to review
• Automated Scheduling: selected candidates receive a link to book an interview slot via WhatsApp

Quantitative Results

In the first batch after implementation (55 operator positions), the time from posting the job opening to having a shortlist fell from 18 days to 2 days. The total HR hours required fell 78%.

More importantly: the quality of candidates reaching the final interview stage improved significantly, with the pass rate rising from 34% to 52%, meaning hiring managers less often "waste time" interviewing candidates who aren't a good fit.